Linda Batiste
Director of Finance
While SUAREC sets the internal procedures for travel requests and reimbursements, the State legally mandates appropriate travel expenditures and guidelines per PPM 49, The Louisiana State Travel Guidelines. SUAREC travel is subject to all rules and regulation established in the State of Louisiana Travel Guide.
The state travel guidelinesshould be reviewed prior to travel. It is the travelerís responsibility to thoroughly review them before making any travel arrangement to ensure compliance and for proper reimbursements. Any expenses incurred by travelers outside of established guidelines will not be reimbursed by SUAREC.

Steps for Initiating and Completing Travel

  1. Familiarize yourself with the State of Travel Guide. By doing so, visit the Office of State Purchasing & Travel for more information.
  2. Complete an Authorization to Travel Form.
  3. Go on your trip
    1. Take a copy of the pocket guide with you.
    2. Retain all applicable original receipts. The Southern University Ag Center's Finance Office requires ORIGINAL receipts for reimbursement of travel funds.
  4. Upon return, complete a Travel Expense Account Form.
  5. After the audit of your Travel Expense Account Form, either an expense check will be disbursed or a refund is made to the College.

Finance - Documents for Download




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